PRINCE2 Foundation Certification Notes 18: Closing a Project Process

PRINCE2 Foundation Certification Notes 18: Closing a Project Process

Introduction: In PRINCE2®, there are 7 Processes that provide guidance on every stage of the project from initiation to completion. The “Closing a Project Process” is the process for checking whether the Project has achieved all the agreed objectives with all products accepted and the Project can be considered closed by the Project Board.

Closing a Project (CP) Process

Purpose and Objectives of Closing a Project Process

  • Purpose:
    • check that all objectives are fulfilled and products accepted
    • ownership of the products be transferred to the end user/customer
  • Objectives:
    • verifies the acceptance of project products by users
    • reviews the project performance against the original project plan (baselines)
    • assesses the realization of stated benefits against planning
    • ensures the project products will be supported after handover

Input(s), Activities and Output(s) of Closing a Project Process

  • Input(s):
    • Project Initiation Documentation (PID)
    • Stage Plan
    • Risk, Quality and Issue Registers
    • Lessons Log
    • Benefits Review Plan
    • Product Status Account
  • Activities:
    • prepares planned closure by confirming product completion and acceptance
    • hands over products to the customer
    • prepare the End Project Report by comparing the project objectives and actual results
    • recommend to the Project Board for project closure
    • Or (in case of premature termination of project ordered by Project Board), prepares premature closure
  • Output(s):
    • Lessons Report — from the Lessons Log
    • Follow-on Action Recommendations — for future support use, from Issue Log
    • Updated Configuration Item Records
    • Updated Benefits Review Plan
    • End Project Report — from Project Plan, Business Case and Project Initiation Documentation
    • Closure Recommendation Request to the Project Board

Roles and Responsibilities for Closing a Project Process

  • Project Board: confirms closure of Project
  • Project Manager: creates the Management Products of the process (End Project Report, Lessons Report and Benefits Review Plan)
  • Project Support: assists Project Manager

Conclusion: PRINCE2® Foundation Certification Study Notes

This PRINCE2® Foundation Certification Exam Study Notes for “Closing a Project (CP) Process” is the process for the Project Manager to confirm completion and acceptance of project products and assess the performance of the project against the Plan. Lessons Learned are also recorded for reference by future projects.

Wish you PRINCE2® Foundation Exam success!


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Edward Chung

Edward Chung aspires to become a full-stack web developer and project manager. In the quest to become a more competent professional, Edward studied for and passed the PMP Certification, ITIL v3 Foundation Certification, PMI-ACP Certification and Zend PHP Certification. Edward shares his certification experience and resources here in the hope of helping others who are pursuing these certification exams to achieve exam success.

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