PRINCE2 Foundation Certification Notes 11: 7 Processes


PRINCE2 Foundation Certification Notes 11: Processes

Important: The new PRINCE2® Foundation and Practitioner exams (PRINCE2® 2017) are available from 10 July 2017 (details of the changes here). Don’t worry, the changes are quite minor indeed as all the 7 principles, themes and processes remain the same. From now on until the end of 2017, candidates can take either the existing or updated English versions of the PRINCE2® exam. All PRINCE2® Foundation and Practitioner exams will be based on PRINCE2® 2017 from 1 January 2018. You can still seize the time to get certified based on the current version! Once you get PRINCE2® certified, your certification is still valid under PRINCE2® 2017 and onwards!

Introduction: In addition to the 7 PRINCE2® Themes, there are also 7 PRINCE2® Processes (as PRINCE2® is a process-based approach to project management). A process is a set of structured activities aimed at accomplishing a specific objective with defined input(s), activities and output(s). The 7 Processes provides guidances on the project management lifecycle from starting a project, directing, managing and delivering to closing the project. The 7 PRINCE2® Processes are:

  1. Starting Up a Project (SU)
  2. Directing a Project (DP)
  3. Initiating a Project (IP)
  4. Controlling a Stage CS)
  5. Managing Product Delivery (MP)
  6. Managing a Stage Boundary (SB)
  7. Closing a Project (CP)

Overview of PRINCE2® Processes

Starting Up a Project (SU) Process

  • the very first process of the project before the project starts (aka Pre-Project Process)
  • reasons for the project is established and project management team is formed
  • Project Brief and Stage Plan for Initiation Stage is created
  • roles responsible: Executive, Project Manager

Directing a Project (DP) Process

  • from the project start to closure
  • authorizes project stages and manages the project (by Exception)
  • roles responsible: Project Board

Initiating a Project (IP) Process

  • the project officially begins
  • Project Products are defined (including quality, time, cost, risk, resources)
  • Project Initiation Documentation (including Project Plan & Business Case) are created
  • roles responsible: Executive, Project Manager

Controlling a Stage (CS) Process

  • monitors the project status and controls the project with corrective actions/exception escalations for each project stage
  • communicates project related info to stakeholders
  • roles responsible: Project Manager

Managing Product Delivery (MP) Process

  • Work Packages are executed and planned project products are created
  • report to Project Manager through Checkpoint Reports
  • roles responsible: Team Manager

Managing a Stage Boundary (SB) Process

  • report the performance of the current stage with End Stage Report and plan the next stage with Stage Plan (and whether to continue the project)
  • roles responsible: Project Board

Closing a Project (CP) Process

  • wrap up the project with End Project Report and Lessons Learned Report
  • roles responsible: Project Board

Overview of Project Lifecycle

  1. Pre-project
    • process: ‘Starting up a Project’
    • project mandate is the trigger for the project (provided by the management)
    • the Project Board reviews the Project Brief to authorize the start of the ‘Initiating a Project’ process (or not)
  2. Initiation Stage
    • process: ‘Initiating a Project’
    • define the goals/products of the project and requirements
    • produce the following documents:
      • Business Case
      • Project Initiation Documentation (PID) — as the Project Management Plan explaining how the project is to be managed and controlled
      • Stage Plan
  3. Subsequent Project Delivery
    • process: ‘Managing Product Delivery’, ‘Controlling a Stage, ‘Managing a Stage Boundary’ — these 3 processes will be carried out iteratively until all the stages have been finished and project products delivered
    • carry out the day-to-day work; monitor and control with:
      • Daily Log
      • Lessons Log
      • Issue Register
      • Risk Register
      • Quality Register
      • Configuration Items Record
    • continue to monitor the viability of the project
  4. Final Delivery Stage
    • process: ‘Closing a Project’
    • project product is to be accepted by client
    • project is assessed for performance vs plan

PRINCE2® Management Products

  • Baselines management products — subject to change control for compaision between actual vs planned; can be updated during project life, e.g.:
    • Business case
    • Benefits Review Plan
    • Communication Management Strategy
    • Risk Management Strategy
    • Plans
  • Records — project information are recorded, e.g.
    • Configuration Item Records
    • Daily Log
    • Lessons Log
  • Reports — documents containing info up to a particular time of the project used for communication.
    • Checkpoint Report
    • End Project Report
    • Exception Report

Conclusion:

An overview of the 7 Processes of PRINCE2® and the Project Lifecycle is presented here. The PRINCE2® Processes will be discussed in details in the subsequent PRINCE2® study notes.

Wish you PRINCE2® Foundation Exam success!

 

GreyCampus PMP online training course bundle for US$149 only
50% discount coupon code for GreyCampus PRINCE2 Foundation online training courses

Support website running for FREE, thanks!

If you find this post helpful and if you are thinking of buying from Amazon, please support the running cost of this website at no extra cost to you by searching and buying through the search box below. Thank you very much for your help!

Edward Chung

Edward Chung aspires to become a full-stack web developer and project manager. In the quest to become a more competent professional, Edward studied for and passed the PMP Certification, ITIL v3 Foundation Certification, PMI-ACP Certification and Zend PHP Certification. Edward shares his certification experience and resources here in the hope of helping others who are pursuing these certification exams to achieve exam success.

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *